AUDIENCE GUIDE
The delegate kit
The delegate kit is the arrival experience: what they get first and carry home.
The group profile
The tote anchors the kit — it works during the day and carries things home. Most Hungarian B2B merchandise projects start from a written brief, and teams that fix product, quantity and deadline data early avoid most re-quote cycles.
EU-funded programmes need procurement documentation that survives an audit years later, so traceability is part of the deliverable, not an optional extra. The notebook and pen accompany the talks; the notes make the keepsake last.
Products in the pack
A bottle or mug is the day’s base item and can carry a sponsor surface. Welcome packs most often combine a mug, a bottle and a notebook in the 8,000-18,000 HUF band before VAT.
Umbrellas, power banks and wireless chargers sit in the premium client-gift tier, where CE documentation is mandatory. Packaging is part of the gift: a branded box lifts the hand-over moment but adds a real cost line of its own.
Cost bands
Kits price at 2,000-5,000 HUF + VAT; higher value belongs to sponsor tiers. A composed welcome pack lands between 8,000 and 18,000 HUF + VAT depending on contents and packaging.
Standard lead time is four to six weeks after proof approval; ready-stock ships within one to two weeks. Invoicing can be issued in HUF, EUR or USD; payment terms follow the contract, not the delivery note.
Roll-out and logistics
Registration is the hand-out moment: pre-assembled, per-participant sets. Office deliveries should carry the company name, the floor and the recipient on the label — building security often checks all three.
Finalise the recipient list only after proof approval, because a changed list ripples back into the packing plan. Leftover kits stock next year’s early-bird campaign.
Independent supplier. Corp-Merch.HU is an independent coordinator of branded-merch production and delivery for Hungarian B2B buyers. We are not a partner, sponsor or official supplier of any venue, event, manufacturer or brand named on this page; names appear as context only and remain the property of their owners. Figures are indicative planning ranges in HUF excluding the 27% VAT unless stated otherwise; confirm every programme against a written brief before ordering.
Frequently asked questions
What should go into a pack for conference delegate?
A pack for conference delegate works when it is useful on day one: branded textiles, drinkware and one practical item within 3,000-15,000 HUF + VAT.
How do you handle sizes and personal data for this group?
Size lists are collected under GDPR and the Hungarian Infotv., used only for production and deleted after delivery.
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