Procurement plan
The brief must explain why Promotional magnets fits Product launches, who receives it and how it will be used.
Use merchandise to support the launch story, with embargo-safe artwork and quantities mapped to each audience group.
Buying promotional magnets starts with the recipient, intended task and distribution conditions. The brief should record intended mounting surface, finished dimensions and shape, magnetic construction and holding need, print side, edge finish, outdoor or indoor exposure, write-on function, packaging and recipient context. Catalogue photographs cannot establish usable dimensions, component construction, fit, durability or compatibility with a branding process. A blank sample answers construction and handling questions; a decorated sample checks the selected mark on the real surface. For this category, evaluate the item on the finished magnet on the representative target surface, viewed at use distance and removed repeatedly. Approval should link the product reference, variant, colour, artwork version, method, dimensions, position, packaging and destination. The category is supported by PPAI US distributor sales-category and public category-map evidence; The sources support inclusion in a promotional-products industry taxonomy; they do not verify local search demand, a supplier, SKU, certification, performance, membership, accreditation, listing, endorsement or organiser relationship. Country and language keyword demand requires separate market research. Material, recycled-content, food-contact, electrical, protective, testing and origin claims require current documentation for the exact quoted item and relevant component.
Product specification
- Magnetic planning pieces or sets with a counted layout. changes the recipient experience or operating conditions and should be compared as a separate variant; record finished dimensions, construction, colour, function and planned decoration rather than relying on a catalogue image.
- Flexible printed fridge or service magnets. is a useful baseline format; record finished dimensions, construction, colour, function and planned decoration rather than relying on a catalogue image.
- Flexible magnetic sheet, rigid magnet or magnetic component identified by construction. Confirm the declared identity and finish against an identifiable sample and current specification; do not extend evidence for one component to the complete product.
- Printed face stock, coating, laminate, adhesive and backing. Record this component separately because substitutions can change weight, colour, function, durability and the decoration result; do not extend evidence for one component to the complete product.
Branding and artwork
- Screen or UV print on a suitable rigid face. Confirm the usable area, minimum detail, colour behaviour, surface preparation and process limits on the exact item; compatibility remains conditional on its material, coating, geometry and construction.
- Domed label or printed insert on an approved construction. Confirm the usable area, minimum detail, colour behaviour, surface preparation and process limits on the exact item; compatibility remains conditional on its material, coating, geometry and construction.
- Keep fine lines, small counters, gradients, reversed text and variable data within limits confirmed for the chosen process; reserve all functional, contact, warning and legally required areas.
- Approve one controlled proof naming product code, colour, artwork version, method, mark dimensions and position; lock personalisation, numbering or access data in a separately checked source file.
Quality control
- Assess branding under representative use and lighting on relevant product colours, then retain evidence linking the inspection result to the exact batch and approved configuration.
- Compare received promotional magnets with the approved product reference and proof, including identity, dimensions, construction, colour, component count, marking position and legibility.
- Run category-specific functional checks covering dimensions and die-cut edge, print and laminate registration, magnetic face orientation, holding behaviour on the agreed surface, slide and removal, clip or write-on function, component count and surface marking; agree acceptance references and any natural tolerances before the production run.
Packing and handover
- Choose packaging that protects printed faces, edges, magnetic surfaces, counted sets and nearby sensitive items through the actual route; individual bags, dividers, sleeves, tissue or desiccants need a defined protection or allocation purpose.
- Label outer cartons with product, variant, colour, quantity and destination, and apply personal, team or access-class labels only where the controlled distribution plan requires them.
- Approve multi-site and event splits before packing and provide a carton-level list that receiving teams can reconcile without opening every package.
Confirm for the order
- Not every metal or coated appliance surface is a suitable test surface. Treat this as a recorded buying decision and request item-specific evidence or a physical test whenever the result affects use, safety, acceptance or a published claim.
- Magnets require recipient and use review around children, medical devices and sensitive media. Treat this as a recorded buying decision and request item-specific evidence or a physical test whenever the result affects use, safety, acceptance or a published claim.
- Outdoor durability and write-on performance require exact material tests. Treat this as a recorded buying decision and request item-specific evidence or a physical test whenever the result affects use, safety, acceptance or a published claim.