Corporate merch
conferences
Conference merchandising strengthens the attendee experience: welcome pack, registration bag, badge, giveaways, speaker gifts, networking tools. Programme size dependent HUF 6,000–25,000 + VAT per attendee.
When to choose this
Ideal for professional conferences, internal company conferences, partner conferences, annual general meetings. Merchandising works when the logo is only on the main items (badge, bag, polo) and the giveaway count is proportional to expected attendance (designed for 60–80% adoption).
Materials and specification
Contents: conference folder (A4), notebook (A5), pen, badge holder and lanyard, 1–2 giveaways, optional polo or bottle. Welcome pack weight 0.4–0.8 kg. Badge CR80 (105×150 mm). Venue delivery pre-arranged.
Hungarian and EU regulation
Corporate merch programmes in Hungary are subject to 27% VAT, with budgets and delivery windows defined by the procurement team. Data handling is governed by GDPR (2016/679) and the Hungarian Infotv. (Act CXII of 2011); employee and partner data is the buyer's responsibility. SZÉP card acceptance for hospitality programmes is a buyer-side decision and is restricted to the purposes defined by law.
Pricing and cost framework
Programme cost depends on audience size, items and decoration complexity. Indicative ranges: simple decorated product programme (e.g. new-hire welcome pack) HUF 5,000–15,000 + VAT / person; complex programme (conference + gifts + hospitality) HUF 15,000–60,000 + VAT / person; enterprise annual programme HUF 50,000–250,000 + VAT / person. The brief refines the price, and delivery via GLS takes 1–3 business days.
Lead time and schedule
Programme duration is 4–12 weeks depending on scope. Simple welcome pack 4 weeks, conference programme 6–8 weeks, complex MICE programme 8–12 weeks. Brief and approval 2 weeks, sourcing 2–4 weeks, decoration 2–4 weeks, delivery 1–2 weeks. Recommended send date is 8–12 weeks before the planned event to avoid peak-season slippage.
Common mistakes and tips
Common mistakes: (1) too many giveaways (60–80% of attendees don't take them); (2) wrong badge size (CR80 standard, not A6); (3) lanyard length (90 cm neck size); (4) bag material (cotton or 600D polyester, not 80 g/m² non-woven); (5) venue delivery not pre-arranged (HUNGEXPO, Millenáris, BCC each have different receiving protocols).
Common questions
How long does a programme take?
4–8 weeks depending on size. Decorated ready-stock items ship in 1–2 weeks, fully custom products in 6–10 weeks. Brief and approval 2 weeks, sourcing 2–4 weeks, decoration 2–4 weeks, delivery 1–2 weeks.
How does delivery work?
Via GLS, MPL, DPD, Foxpost, Packeta couriers to the destination addresses. Domestic delivery 1–3 business days, international 5–10 business days. MICE programme on-site hand-over coordination is also included, covering hotel reception and booth delivery.
Can I get custom packaging?
Yes, custom box, ribbon, card and handwritten message are all available. Custom packaging is part of the brief, and production starts after proof approval. The packaging price is on top of the product price, and the proof always shows the final packaged look.